MG2 is seeking a talented Contracts Administrator to join our Seattle office in our Shared Services Team!
At MG2, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability, our passion for Equity, Diversity & Inclusion, and our fifty-year anniversary celebration. We promote MG2 culture firmwide and within each of our offices through bi-weekly all-office meals, monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 – Join our growing firm today!
Role Introduction
The Contracts Administrator assists with preparation and processing of Architectural & Engineering contracts for internal partners, clients and consultants. Every day you’ll assist with successful management and execution of proposals and contracts, ensuring accuracy, quality, and compliance. To thrive, you must have excellent communication and interpersonal skills to develop positive relationships with Contracts Services Manager, Senior Leadership, Project Teams, Clients and Consultants.
What your day will look like:
- Assists in preparation, review and administration of contractual agreements relating to projects
- Facilitate project set up and project number requests
- Facilitate contract execution; Review assigned contract documents for accuracy and completion, and support through full signature process
- Work with Project Managers and other internal and/or external customers to ensure contractual issues and other assigned tasks are handled in a timely manner
- Prepare and manage all client and consultant contracts including, but not limited to amendments, proposals, agreements and project related documents
- Responsible for drafting from templates, contracts review, formatting, and obtaining manager’s approval
- Manage and execute all contract requests distributed through contract workflow and MG2 Contract Management System
- Collaborate and partner with Project Manager, Project Accountant, Project Administrators and other cross functional teams as required
- Provide Project Managers and Principals with updated status of pending contracts
- Process pay applications, change orders and invoices utilizing special software if applicable
- Responds to internal and external correspondence in timely manner
- Create, maintain and organize contracts and files
- Assist with project closeout responsibilities and archiving
- Serves as a liaison between MG2 and clients / consultants, when appropriate
- Superior interpersonal skills with demonstrated teaming ability to work well with peers, all levels of management, and external resources in a virtual team environment.
- Works on projects and other matters as necessary
- Adhoc administrative responsibilities as assigned by manager
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
We’re looking for someone who:
- 2 – 4 years of contracts experience in Architecture, Engineering, Construction (AEC) industry including management of contractual documentation, files and processes.
- Demonstrated knowledge using multiple software applications pertinent to assigned job functions including Microsoft Office Suite, Smartsheet and electronic document handling.
- Ability to analyze and interpret contractual documents.
- Strong attention to detail
- Basic understanding of industry principles, concepts, practices and standards of contracts administration.
- Ability to provide appropriate and timely communication to stakeholders on task status.
- Ability to be action-oriented, self-motivated individual who can efficiently manage time, multi-task, and prioritize activities on regular basis.
- Exhibits MG2 Practice Values of Integrated Approach, Design Excellence, Social Responsibility, Leadership, and Results.
MG2 Benefits & Salary
MG2 offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:
- Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage
- Paid Time Off, 9 paid Holidays, and an additional Floating Holiday
- Employer sponsored Family Planning Program and employer Paid Parental Leave
- Learning & Career Development opportunities
- Employee Wellness and Employee Assistance Program
- Participation in a 401K program including eligible company match percentage, after waiting period
…and many other additional voluntary benefits!
National Hourly Range: $24.80 – $35.71
If position is eligible for remote status, ranges may be adjusted.
About MG2
Continually recognized as one of the “Best 100 Companies to Work For” by Business Magazine, MG2 has been delivering award-winning projects for over 50 years. We partner with some of the world’s most recognizable companies and brands to bring exceptional design solutions to life through full architectural, strategic planning, interior design, brand strategy, and program consulting services. At MG2 our greatest strength lies in our people, our partnerships, and our commitment to helping them succeed. We seek world-class talent to deliver integrated, tailored solutions that advance our clients’ enterprise and provide our staff with outstanding career growth experiences that elevate these opportunities.
MG2 whole-heartedly embraces diversity, actively seek out Diverse talent that enrichens our work and our culture. Our differences, unique perspectives, and elevation of every voice and idea not only makes us stronger but are absolutely essential to designing and building truly inclusive and equitable experiences and spaces for everyone.